How Many Shirts Should You Order Per Crew Member? A Vegas Planning Guide

The right quantity starts with one question: how many garments does each role need between laundry cycles? Add the work schedule, approved products, replacement policy, and roster before setting the order.

The example below is a worksheet, not a universal prescription. Adjust it to the employer's actual program.

1. Build a Role-Based Starting Estimate

A field-crew worksheet might review:

• Daily-wear tees or polos based on workdays and laundry access
• Secondary garments based on employer-approved coverage and job needs
• Outerwear based on role, season, and work conditions

Document the assumptions behind each quantity. Include laundry frequency, garment changes, replacement approvals, and expected hiring.

2. By Role: Field, Foreman, Office

Field crew (laborers, journeymen, apprentices)

Review work tees, approved visibility layers, and weather garments. Compare manufacturer materials and care instructions for the actual work conditions.

Foreman / Superintendent

Foremen may need client-facing polos, service shirts, or outerwear. Set quantities from their schedule and laundry cycle. Use employer-approved role identification where appropriate.

Office / Project Manager

Office and project staff may need a smaller or different mix. Review their schedule, dress requirements, and ordering cadence.

3. The Vegas Summer Adjustment

Vegas heat can change work schedules, garment changes, and laundry needs. The employer's heat plan and hazard assessment control apparel choices.

Summer planning questions include:

• How many garment changes does the employer's plan support?
• Which approved products meet coverage, visibility, and sun-protection requirements?
• How will the team handle laundering, damaged items, and seasonal layers?

Compare the exact product's fabric, care, fit, and manufacturer performance data. The employer approves the final warm-weather garment.

4. Building Turnover Into the Order

Hiring and turnover can change the size mix. Use your own records to set a practical buffer.

Two approaches work:

Option A: Set a documented buffer

Review recent hiring, size distribution, replacement history, and product lead times. Use those records to set the buffer instead of a universal percentage.

Option B: Request a company-store proposal

A company store may present approved products and ordering rules. Inventory, payment, approvals, fees, timing, and delivery depend on the written setup. See Bulk Ordering vs Company Store for the comparison questions.

5. Build the Roster Worksheet

Separate the roster by role. For each role, document the approved products and planned issue quantity.

Field roles: roster count multiplied by each approved daily-wear, secondary, and outerwear quantity

Foreman roles: roster count multiplied by each approved client-facing and worksite garment

Office roles: roster count multiplied by each approved polo, service shirt, or outerwear quantity

For a more detailed breakdown by trade — electrical, roofing, plumbing — see our industries pages. Each trade has a standard kit specific to the work and the gear we recommend by role.

The Short Version

Build quantities by role, laundry cycle, season, replacement policy, hiring history, and approved products. Treat any company store as a separate written proposal.

Review the plan throughout the year. Product availability, roster changes, and replacement needs can change.